You have to fill out the check-in form every week regardless if you had a meeting with your student(s) or not.
When you have a meeting with your student(s), you fill out the form/sheet saying that you have a meeting and provide some details about your session.
When you don’t have a meeting, you also fill out the form/sheet saying that you did not have a meeting and provide a reason for cancellation.
How many check-in forms/sheets do I have to fill out?
What are the valid and invalid absences?
I had a make-up session with my student(s), which week should I choose?